Poland: The difficulty of applying withholding tax exemptions for corporate dividend recipients

International Tax Review is part of Legal Benchmarking Limited, 1-2 Paris Garden, London, SE1 8ND

Copyright © Legal Benchmarking Limited and its affiliated companies 2025

Accessibility | Terms of Use | Privacy Policy | Modern Slavery Statement

Poland: The difficulty of applying withholding tax exemptions for corporate dividend recipients

Sponsored by

sponsored-firms-mddp.png
Businesses will have a few months to analyse the impact of the UKGT on their business

Monika Marta Dziedzic of MDDP shares how shareholders will find it increasingly difficult when applying for Polish dividend withholding tax refund requests.

The standard dividends withholding tax in Poland is 19%. This applies to both resident and non-resident recipients, individuals and corporate income taxpayers. EU dividend participation exemption is included in local regulations and the following criteria has to be met jointly:

  1. Minimum 10% direct shareholding for at least two years uninterruptedly; 

  2. The recipient is a tax resident in the EU, which is confirmed with a relevant tax certificate; 

  3. The recipient of the dividend is taxed in the country of its tax residency on its worldwide income and is not exempt from income tax therein – which is confirmed with a written statement of the dividend recipient held by the dividend payer;

  4. The shares in dividends payed are owned (ownership as a title to the shares) by the recipient of dividend;

  5. There is a legal ground for tax information exchange between Poland and the country of the dividend recipient;

  6. The dividend is paid as a result of a bona fide business transaction (e.g. it was not preceded by artificial one). 


These formal requirements of dividend participation exemption resulting from Polish corporate income tax (CIT) law have not changed in 2019, despite the introduction of the new withholding tax system. In principle, these have existed with adjustments in Polish tax law, since when Poland had joined the EU in 2004.




It can be noted that there is no ‘substance’ requirement, nor is there a ‘beneficial owner’ requirement that would apply to dividend participation exemption. There are no other factors than those listed above criteria specified by Polish law to apply the participation exemption to dividends. 



In practice, however, if the withholding tax is collected by the dividend payer and the non-Polish shareholder requests for a withholding tax refund, the expectations of tax authorities are broader. Besides a tax residency certificate, the shareholder has to prove (it is not enough to state) that it is a beneficial owner of the dividends.



The Polish definition of the beneficial owner differs a lot from the OECD’s standard. In addition to regular factors, such as not acting as an agent, trustee or intermediary, Polish law requires that the beneficial owner runs a so-called ‘genuine business activity’ as specified by Polish law. 



Conditions of the shareholder



The shareholder is in practice, asked to provide: the last financial statement and a consolidated financial statement, the agreement on the lease of office, a list of employees, a list of fixed assets and intangibles owned, a detailed description of the investment portfolio (name of the companies owned, % of shares owned, acquisition date and value – book or market one), the structure of the group (diagram), concluded agreements (to support that the shareholder is not dormant), transfer pricing documentation, and a breakdown of costs. All documents must be provided to the authorities in Polish, so costly sworn translation is often involved. 



The shareholder is also requested to submit a very detailed statement confirming that they hold the beneficial ownership of the dividends, that they operate a non-artificial structure, and that the withholding tax dividend participation exemption is not the only – or one of the main purposes – of their involvement.



In the statement, it must also be clarified that the shareholder is not operating purely to pay dividends from Poland to a beneficiary, and that it has the economic and legal rights to make a decision on the use of the dividends. Furthermore, the shareholder must confirm that he operates a real business in the country of its tax residency using adequate resources, and that the shareholder is independent in its functioning by using assets it owns and having management present on site.

Practice proves that it is usually much easier to apply the withholding tax exemption by paying a subsidiary than to withhold the tax and apply for the refund. Especially, this would be the case as long as the €460,000 threshold (all payments subject to withholding tax to one taxpayer) is on hold and all dividends are below that level. 



Monika Marta Dziedzic

T: +48 22 322 68 88

E: monika.dziedzic@mddp.pl





more across site & shared bottom lb ros

More from across our site

It should be easy for advisers to be transparent about costs, Brown Rudnick partner Matthew Sharp said in response to exclusive ITR in-house data
The sprawling legislation phases out Joe Biden-era green tax incentives for businesses; in other news, the UK will reportedly maintain its DST despite US pressure
New French legislation should create a more consistent legal environment for taxing gains from management packages, say Bruno Knadjian and Sylvain Piémont of Herbert Smith Freehills Kramer
The South Africa vs SC ruling may embolden the tax authority to take a more aggressive approach to TP assessments, an adviser tells ITR
Indirect tax professionals now rate compliance as a bigger obstacle than technology and automation; in other news, Italy approved a VAT cut on art sales
AI-powered tax agents are likely to be the next big development in tax technology, says Russell Gammon of Tax Systems
FTI Consulting’s EMEA head of employment tax and reward tells ITR about celebrating diversity in the profession, his love of musicals, and what makes tax cool
Canadian Prime Minister Mark Carney and US President Donald Trump have agreed that the countries will look to conclude a deal by July 21, 2025
The firm’s lack of transparency regarding its tax leaks scandal should see the ban extended beyond June 30, senators Deborah O’Neill and Barbara Pocock tell ITR
Despite posing significant administrative hurdles, digital services taxes remain ‘the best way forward’ for emerging economies, says Neil Kelley, COO of Ascoria
Gift this article